Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
313 episodes
Episode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC
Yes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported. Keep listening. Check out my...
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Episode 313
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12:25
Episode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines
It’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to compliance fines. If you want to know what are they and what you should be doing instead…..&nb...
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Episode 312
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22:26
Episode 311: The New “Easy Pickings” BEC Scam Targets
Do you know what type of organizations the fraudsters are calling “easy pickings?” Keep listening. Check out my website www.debrarrichardson.com if you need help imple...
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Episode 311
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20:57
Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps
Want these immediate takeaways?Common security threats unique to the account payable functionResources for free and paid training to prevent fraudVendor setup and maintenance processes to avoid fraud5 Step...
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Episode 310
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35:10
Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use
It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it! Make sure you know what tricks they will use in email as we come to the end of 2024.
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Episode 309
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16:50
Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors
Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love!Keep Listening. Check out my website www.debrarrichardson.com if you nee...
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Episode 308
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10:18
Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes
How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep Listening. Check out my website www...
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Episode 307
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33:50
Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes
It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both…Keep Listening. Check out my website
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Episode 306
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32:02
Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps
Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening. <...
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Episode 305
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34:58
Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form?
It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one e...
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Episode 304
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14:19
Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications
Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match….
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Episode 303
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13:16
Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors
It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation abou...
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Episode 302
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16:32
Episode 301: Vendor Banking Change? Collect an IRS W-9 Too!
When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking. &n...
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Episode 301
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14:56
Episode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud
Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. Keep Listening. Check out my website
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Episode 300
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20:22
Episode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party
So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them. Now what?Keep Listening. Check out my website
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Episode 299
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10:29
Episode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps
Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking val...
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Episode 298
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32:21
Episode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service
Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic. I was surprised.
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Episode 297
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19:01
Episode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form
There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The second form is the Vendor Banking...
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Episode 296
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26:04
Episode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist
There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The first form is the Vendor Setup Fo...
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Episode 295
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27:32
Episode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent
Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically c...
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Episode 294
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20:37
Episode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud
When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has access to your vendor data. Why? Because the less non-vendor team members that have acc...
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Episode 293
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33:10
Episode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These
If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use Artificial Intelligence tools to keep your job! Keep Listening. Check ...
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Episode 292
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12:02
Episode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier
Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to vendors to avoid the complicated process of transferring that property to the applicable states.&nb...
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Episode 291
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24:35
Episode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You
I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. &nb...
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Episode 290
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16:32
Episode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud
I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. Keep Lis...
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23:40
